Monday, December 27, 2010

Procure to Pay Cycle in Oracle Application



Procure to Pay Cycle  

Different steps involved in P to P cycle they are `

S.No
Step
Defined At
1
Define items
Inventory
2
Enter item information
Purchase Order
3
 Raise requisition
Purchase Order
4
Request For Quotation(RFQ) raised
Purchase Order
5
Quotation received
Purchase Order
6
Quote analysis
Purchase Order
7
Raise purchase order
Purchase Order
8
Receive materials
Inventory
9
Enter invoice
Accounts payable
10
Payment process
Accounts payable
11
Transfer to general ledger
General ledger

Generating a purchase order
Purchasing order can be generated in two ways
1) Auto generation
2) Procedural generation
Auto generation: The various step that are involved in auto generation of purchase order is as under
1) Click on Switch responsibility and select purchasing module and press enter
2) Click on Supply Base-->  Suppliers, a new form opens
3) Enter Supplier name and click on sites, a new form opens
4) Enter all the required information and also see that Purchasing and Pay options are enabled
5) Click on contacts and enter the required information, save the form and close it.
6) Click on Suppliers list –to create a supplier list and add the suppliers that we have created.
7) Save the form and close it.
Creating a Requisition
1)     Click on Requisition-->  Requisitions a new form opens
2)     Enter all the required information and save.
3)     The approve button is enabled .click on approve button a new form opens.
4)     Enter the hierarchal information and click on OK and close the form.
Raising a Purchase order directly
1) Click on the ‘Auto create’ a new form opens enter the requisition number and click on ‘Find’.
 2) A new form opens. Check the item line and Select the document type as ‘Standard po’                and click on ‘Automatic’ tab.
3) A new form opens and click on ‘Create’ tab.
4) A window with the message with your purchase order number is displayed click ‘ok’ on it
5) Now click on “tools” and then on “copy Document” a new form opens,
6) click on ‘ok’ tab. And a new window with purchase order appears.
7) A new form opens Click on Approve button on this form
8) Enter the required information (real time) and click on ‘ok’ (submit approval)
 9) Click ‘ok’ on new window that appears
 10) And now we can see the status as ‘approved’ on the purchase order form.
2) Procedural generation The various step that are involved in auto generation of purchase order is as under
1) Click on Switch responsibility and select purchasing module and press enter
2) Click on Supply Base-->  Suppliers, a new form opens
3) Enter Supplier name and click on sites, a new form opens
4) Enter all the required information and also see that Purchasing and Pay options are enabled
5) Click on contacts and enter the required information, save the form and close it.
6) Click on Suppliers list –to create a supplier list and add the suppliers that we have created.
7) Save the form and close it.
Creating a Requisition
1) Click on Requisition
2) Enter all the required information and save.
3) The approve button is enabled .click on approve button a new form opens.
4) Enter the hierarchal information and click on OK and close the form.
Raising A RFQ
1) A new form opens. Select the document type as RFQ and click on ‘Automatic’ tab.
2) A new form opens and clicks on ‘Create’ tab.
3) A new form opens change the status as “Active” and click on “Suppliers” tab a new from opens, enter the required information and save the form and close it.
4) Click on tools and select “copy document” a new from opens
5) Enter the required information and click on “OK” a new form opens
Approving the Quotation
1) A new from opens
2) Change as status as”active” click on “Type” and then on “approve a new form opens
3) Enter the require information and click on “ok” and a message with text ‘quotation has been approved’ will  appear, now click on ‘ok’ and close the form
4)  Now click on “tools” and then on “copy Document” a new form opens, click ‘ok’ on the document where your purchase order will be created with a number..
5) Click ‘ok’ on the document a new form opens
Raising a Purchase Order
1) A new form opens, Click on Approve button on this form
2) Enter the required information (real time)and click on ‘ok’(submit approval)
3) Click ‘ok’ on new window that appears
4) And now we can see the status as ‘approved’ on the purchase order form.
To view Summary of the purchase order
1) Close all the existing opened forms and click on ‘notification summary’ In the main menu.
2) A new window opens in the internet explorer
3) Enter the user name and password provided by the system admin and login
4) A new window opens with all the purchase order details.
5) Click on the exact purchase order which is created by you. this can be done only if you remember your purchase order number.
Releasing the Order
The step by step process of releasing the order is as under:
1) Click on Purchase Order          Releases –A new form opens
2) Enter the Purchase Order number and other required information and click on ‘Save’
3) ‘Approve’ button gets enabled now, hence click on it.
4) A new form opens, enter the required information and click on ‘ok’
5) Now click on ‘ok’ tab that is seen on message window.
6) Now the status changes to ‘Approved’
7) Now go to ‘Notification Summary’ window
8) You can see the ‘Blanket Purchase release document’ approved.
9) Click on it to view the detailed summary.
Receiving the Order
The step by step process of receiving the order is as under:
1) Click on Receiving        Receipts –A new form opens select the organisation and click on ‘ok’ simultaneously a new form opens
2) Enter the P.O number in that form and click on ‘find’
3) ‘Receipt Header’ form opens-click on new receipt radio button and close the form
4) A new form opens, check box the item that is available there and save the form. Close it.
5) Click on ‘receiving transactions’, a new form opens.
6) Enter the P.O number and click on ‘Find’, a new form opens.
7) Check box the item that is available and select ‘Stores’ as sub inventory .save and close the form.

1 comment:

  1. really a good overview thanks a lot

    ReplyDelete